This policy explains how I collect and use personal data, and the legal basis for doing so. As the holder of that data I am called the Data Controller.
You can also find here an explanation of your rights in relation to that data.
My responsible staff member for data protection can be contacted at:
phil.brickell.mp@parliament.uk
112 Winter Hey Lane, Horwich, Bolton, BL6 7PJ
My office will only collect and use personal information for the specific purpose for which it has been obtained.
Policy inquiries and casework (personal problems) enquiries bring with them information provided by the constituent and/or on behalf of the constituent.
I will only share such information with a third party organisation where this is necessary and reasonable to do so, and therein, that would be only the amount of information deemed necessary to ensure the query is handled efficiently.
The data processing is for performing tasks in the public interest or in the exercise of official authority.
Please see the “who I share your information with” section for further details.
I also may communicate by post, email, or phone about my work and give you the latest news on my campaigns. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP.
Other than in the circumstances above, I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so.
You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting the responsible officer.
I will not use personal data for any automated decision making or profiling.
When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my office for more information.
Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.
In order to communicate with you about my work, it may be necessary for me to transfer personal information to countries or jurisdictions outside the EU. In each case, I will take steps to ensure that the suppliers I use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.
I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. All personal data is collected on a secure electronic system. Any paper documents supplied to me are scanned onto the electronic system in the data subject’s case file and securely destroyed immediately or returned to the data subject in the post, if they have requested for their return.
There are no paper records kept in my office.
You are advised to retain your own copies of correspondence, should you wish to keep a record of your case.
Information relating to casework will usually be retained for a maximum of one year, unless the casework matter is still ongoing. In such circumstances, personal data shall only be retained for as long as is necessary to resolve the request. I may delete information that I consider repetitive in order to hold minimal personal data.
You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:
You may opt out of receiving further communications from me in any medium at any time. All requests to unsubscribe are dealt with promptly. If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact the responsible officer for data protection:
Address: Phil Brickell MP, 112 Winter Hey Lane, Horwich, BL6 9PJ
Telephone: 01204 958436
Alternatively you have the right to raise any issues or concerns directly with the Information Commissioner’s Office, at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or www.ico.org.uk